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Long-Term Digital Preservation

Convert content to PDF and PDF/A for long-term preservation of documents

Regulations often specify that documents and records be archived in a non-rewritable and non-erasable format. In some cases, industries such as life sciences, government, and financial services are required to keep records for up to 100 years or more.

Adlib PDF makes this possible, as it enables automatic conversion of content into PDF/A format--the defacto global standard for long term document storage--that is also fully searchable, regardless of original file format.  Adlib PDF currently supports all the PDF/A standards - parts 1, 2 and 3; and conformance levels a, b and u. Adlib is an active member of the PDF/A Competence Center.

Searchability and Accessibility with PDF/A

The PDF/A format is self-contained, meaning the file has everything it needs to view its contents in the future, which ensures long-term accuracy and accessibility to your information.

Ideal for:

  • Organizations in a broad cross-section of industries who realize the value and necessity of preserving critical documents for the long-term
  • Systems Integrators that need to deliver solutions to customers that address complex document problems, including the preservation, with the assurance of accessibility, of critical documents for the long-term. Systems Integrators interested in working with Adlib should join the Adlib Partner Plus Program.

WhitePaper: PDF/A for Archiving

A detailed outline of the requirements, recommendations, and guidelines of the ISO standards for PDF/A. Designed for organizations with document retention obligations requiring a long-term archival replacement for paper.

Best Practices

  • Healthcare: Convert patient records, including electronic output from lab, X-ray, clinical, and examination systems in compliance with privacy and government regulations.
  • Architecture/engineering/construction (AEC): Retain technical plans and drawings for aircraft, building, infrastructure, product, factory, plant, or general design
  • Archives/libraries/government: Archive and preserve national treasures, legislation, patents records and communications for government agencies including, National Archive and Records Administration (NARA), the U.S. Administrative Office of the U.S. Courts, United States Patent & Trademark Office, and U.S. National Library of Congress


  • Content tagging, so documents can be accessed on screen readers for the visually impaired
  • Storage management of embedded fonts, images, and other elements required to render content consistently
  • Amendment of documents with title, author, dates, and copyright with the XMP (Extensible Metadata Platform) standard

Use Cases

Archiving for the Long Term
Archiving for the Long Term
Archiving for the Long Term
Explore how this medical systems firm integrated document conversion with SharePoint and K2 to archive DHF documents.
Creating an Archive for Fallen Heroes
Creating an Archive for Fallen Heroes
Creating an Archive for Fallen Heroes
Find out how this national government organization automated their archiving process by integrating Adlib into SharePoint and created compelling stories for end users.